ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

JTC 1 SWG-A N 183

2006-04-26

JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org

Los Angeles Airport Marriott
Meridian Room, Lobby Level
5855 West Century Boulevard
Los Angeles, California 90045 USA

Reference:  SWG-A N 135

4.1    Appointment of Drafting Committee

The following participants served on the drafting committee:

• Ms. Joseé Auber (France)
• Ms. Mary Frances Laughton (Canada)
• Mr. Dave Michael (US)
• Mr. Shigetoyo Nomura (Japan)
• Ms. Jennifer Garner (SWG-A Secretariat)

5.1    ISO/TC 159 Liaison Officer                (Ms. Harker)

A report was not submitted for consideration at this meeting.  

         
5.2    CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer                (Mr. Crombie)

Mr. Crombie has been named the CEN/ISSS WS DPA Liaison Officer to the JTC 1/SWG-A (SWG-A N 116).  The report was reviewed (SWG-A N 130) and no questions were identified during the meeting.

    Reference:  SWG-A N 116 (notification of CEN/ISSS WS DPA Liaison Officer), SWG-A N 130 (liaison report)

         
5.3    ITU-T SG 16 Liaison Officer                (Dr. Matsumoto)   

 A report was not submitted for consideration at this meeting.  
 

6.1    Asia-Pacific               

6.1.1    Japan                (Dr. Izumi)

Dr. Akira Izumi, Director for International Standards Corporation, Industrial Science and Technology Policy and Environment Bureau, Ministry of Economy, Trade and Industry (METI), gave a presentation on the JISC strategy for IT accessibility standardization (SWG-A N 137).

Reference:  SWG-A N 137 (presentation)

6.2    North America 

Ms. Laughton, the Canadian delegate, offered to investigate providing a Canadian report for consideration at the September 2006 SWG-A meeting.             

6.2.1    United States               (Ms. Martinez)

Ms. Ileana Martinez, Physical Scientist/Senior Program Manager, Global Standards and Information Group, National Institute of Standards and Technology, gave a presentation on the US - EC ICT Standards Dialogue on e-Accessibility (SWG-A N 138).

Reference:  SWG-A N 138 (presentation)

6.3    Europe

The SWG-A was referred to the standardization mandate (SWG-A N 134).

Reference:  SWG-A N 134 (Standardisation Mandate to CEN, CENELEC and ETSI)

Reference:  SWG-A N 133 cover and document

Reference:  SWG-A N 113

Reference:  SWG-A N 105 (call for contributions)

Reference:  SWG-A N 118

11.1    Ad Hoc 1                (Ms. Auber)       
Scope:  Established by Task Group 2 to conduct the actions in the project plan related to the Gap Analysis that are to be completed by the March 2006 meeting.  Ad Hoc Leader:  Ms. Josée Auber (France).  Participants:  Mr. James Thurston (ITI) and Mr. Shigetoyo Nomura (Japan).

The referenced documents were reviewed.   Ad Hoc 1 (Gap Analysis) was reconstituted to conduct the actions in the project plan related to the Gap Analysis that are to be completed by the September 2006 meeting.   JTC 1 SWG on Accessibility participants were requested to review the late submission (SWG-A N 136) and the other contributions on the Trial Gap Analysis Model (SWG-A N 131 and SWG-A N 132) and to provide comments to the SWG-A within 30 days.  Additionally, a call for contributions will be issued to perform gap analyses on at least a few standards that are only partially applicable to accessibility, in order to test the gap analysis model.  It was agreed that the Accessibility Standards Inventory was mature for the Computer Hardware domain.  A definition of "appropriate" SDO was also agreed upon.

(see SWG-A Los Angeles Resolution 4:   Reconstitution of Ad Hoc 1 - Gap Analysis, SWG-A Los Angeles Resolution 5:   Review and Comment on the Trial Gap Analysis Model Contributions, SWG-A Los Angeles Resolution 6:   Testing the Gap Analysis Model, SWG-A Los Angeles Resolution 8:   Maturity of the Accessibility Standards Inventory for Computer Hardware Domain, SWG-A Los Angeles Resolution 10:   Definition of “Appropriate” SDO for Use in Recommending where New Standards Work Might be Performed - Attachment B)

Reference:  SWG-A N 098 (establishment/call for participants), SWG-A N 128 (Ad Hoc 1 report), SWG-A N 129 cover and document (restructured gap analysis model), SWG-A N 131 cover and document (trial gap analysis using JISX8341-2), SWG-A N 132 (US contribution - trial gap analysis using Draft of ISO/DIS 9241-20), SWG-A N 136 cover and document (trial gap analysis using Section 508)

11.2    Ad Hoc 2                (Mr. Li)
Scope:  Established by Task Group 2 to conduct the actions in the project plan related to the sdo guidelines that are to be completed by December 2005.  Ad Hoc Leader:  Mr. Alex Li (US).  Participants:  Mr. James Thurston (ITI) and Mr. Shuji Morii (Japan).

The referenced documents were reviewed.  It was agreed that the updated Accessibility Inventory Survey (SWG-A N 141) was acceptable for immediate use.  As the tasks assigned to Ad Hoc 2 had been completed, the group was not reconstituted.

(see  SWG-A Los Angeles Resolution 7:   Accessibility Standards Inventory Survey, SWG-A Los Angeles Resolution 11:   Completion of Ad Hoc 2- Attachment B)

Reference:  SWG-A N 099 (establishment/call for participants), SWG-A N 119 (draft inventory survey), SWG-A N 141 (revised inventory survey)

11.3    Ad Hoc 3                (Mr. Li)
Scope:  Established by Task Group 2 to conduct the actions in the project plan related to the data collection and standards inventory that are to be completed by the March 2006 meeting.  Ad Hoc Leader:  Mr. Alex Li (US).  Participants:  Mr. Shigetoyo Nomura (Japan) and Mr. Dave Sawdon (UK).

The referenced documents were reviewed.  Ad Hoc 3 (Data Collection for Standards Inventory) was reconstituted to conduct the actions in the project plan related to the data collection and standards inventory that are to be completed by the September 2006 meeting.  Lead contacts were identified for the selected domains.

(see SWG-A Los Angeles Resolution 9:   Population of the Accessibility Standards Inventory for Priority Domains, SWG-A Los Angeles Resolution 12:   Reconstitution of Ad Hoc 3 - Data Collection for Standards Inventory - Attachment B)

Reference:  SWG-A N 100 (establishment/call for participants), SWG-A N 123 cover and document (standards inventory for trial gap analysis)

11.4    Status of the Accessibility Standards Inventory                (Mr. Li)

The referenced documents were reviewed and it was agreed that the Accessibility Standards Inventory would be updated with the inputs provided in SWG-A N 108 and SWG-A N 111.

Reference:  SWG-A N 079 cover and document (Accessibility Standards Inventory), SWG-A N 108 (G. Hellström contribution), SWG-A N 111 cover and document (Japanese contribution)

11.5    Status of the Gap Analysis Model for Global Accessibility Standards and Guidelines                (Ms. Auber)

It was noted that the updated version of the Gap Analysis Model document reviewed at this meeting was SWG-A N 123.

Reference:  SWG-A N 036 cover and document (Gap Analysis Model)

11.6    Appointment of Task Group 2 Convener

As noted earlier, Mr. Sawdon had resigned as Task Group 2 Convener.  It was agreed that a replacement should be identified.

(see SWG-A Los Angeles Resolution 13:   Task Group 2 Convener - Attachment B)


11.7    New Tasks, Priorities and Domains for Task Group 2

Intensive work will need to be done with contacting sdos on the Accessibility Standards Inventory and Gap Analysis before the September 2006 SWG-A meeting.


11.8    Instructions for Completing/Using the Gap Analysis Model

There was discussion of whether sdos should conduct the gap analyses for their standards or if the SWG-A should conduct the gap analyses.  

Break Out 1 - Interactions with SDOs

Leader:  Dr. Grant (JTC 1/SC 29)

Scope:

1)    Update N 119 (Inventory Survey). Open question: does SWG-A need copy of standard in all case (may note the need for copy in order to check for consistency a gap analysis done by SDO).

2)    How best to motivate SDOs to work with SWG-A. How to give them credit for the work done. "Selling" SWG-A goals. Note section 6 in N 138 (ad hoc 1 report).

3)    Spectrum of requests to SDOs:


• Fill in survey
• Note N 108 (Update of Standards Overview for Real Time Conversation): may return portion of Inventory database
• Do gap analysis
• Review/update gap analysis done by SWG-A (specially for trial mode)

4)    How to educate SDOs to do gap analysis - interactions

5)    Project plan, tasks, milestones, ad hoc (e.g. new ad hoc to conduct interactions with SDOs re Survey and/or Gap Analysis, monitor progress, log results, take action if slow or issue).

The report of Break Out 1 was reviewed (SWG-A N 140).  Ad Hoc 8 (Outreach) was established to finalize the presentation begun in SWG-A N 140, produce a matrix of committees SWG-A members are involved with and to whom they can take the presentation, identify "missionary" volunteers to give the presentation to groups with no SWG-A members involved, collate feedback regarding when response to the inventory is likely, whether the group will do gap analysis themselves, provide link to email support required for doing the gap analysis, provide rationale for access to text of identified clauses and educate contributors on the gap analysis methodology.

(see SWG-A Los Angeles Resolution 21:   Establishment of Ad Hoc 8 - Outreach - Attachment B)


Break Out 2 - Priorities

Leader:  Mr. Michael (US)

Scope:

1)    Priorities:

• International versus national/regional (e.g., case of Japanese standards)
• Domains (hardware, web, voting machines..). see list in last 2 slides in N 110
• Standards or guidelines that are partially versus fully applicable to accessibility
• Other variables to consider (e.g., priorities of public policies makers

2)    Need to filter/prioritize (90/10 problem) AND need to test model (do gap analysis for a few more than standards fully applicable to accessibility)

3)    Project plan, tasks, milestones… ad hoc

The report of Break Out 2 was reviewed (SWG-A N 142).


Break Out 3 - How to Improve Gap Analysis Model / Inputs to Task Group 1

Leader:  Mr. Suzuki (Japan)

Scope:  

1)    User needs for Gap Analysis model. see different approaches in trial analysis N 131 (Japan/adhoc 1) and N 132 (US)

2)    Input to User Need Summary - TG 1

• Title of user need is not enough, explanation to be provided
• Second table in N 131 - additional needs summary   

3)    Required granularity for user needs? E.g., User need may be (fully/not at all/partially) addressed in (one standard/a whole domain)

4)    Project plan, tasks, milestones, adhocs .. or simply input to TG 1 to handle

The report of Break Out 3 was reviewed (SWG-A N 143) and submitted to Ad Hoc 4 for consideration.

12.1    Ad Hoc 4                (Dr. Vanderheiden)   
Scope:  Established by Task Group 1 to revise the User Needs Summary (including conducting a general document review) and to reorganize it to be consistent with ISO/IEC Guide 71.  Ad Hoc Leader:  Dr. Gregg Vanderheiden (US).  Participants:  Dr. Akira Terashima (Japan), Mr. Michael Takemura (US) and Mr. Jim Tobias (US). 

The referenced documents were reviewed and there was significant discussion concerning the preferred structure for the User Needs Summary and the recommendations from Task Group 2 Break Out 3 (SWG-A N 143) developed at this meeting.  A straw poll was conducted and it was determined that SWG-A N 122 would be used as the User Needs Summary for the Task Group 1 Break Outs.  A revised User Needs Summary (SWG-A N 147) was developed during the Task Group 1 Break Out 1 session,

Ad Hoc 4 was reconstituted with a new leader to review the comments received on the revised User Needs Summary (SWG-A N 147) and to prepare a revised version to be provided to Ad Hoc 1 for use in the Gap Analysis.  The ad hoc was asked to develop a contribution on lessons learned regarding future inputs to Guide 71.  The updated User Needs Summary (SWG-A N 147) will be distributed for 30-day review and comment.

(see SWG-A Los Angeles Resolution 14:   User Needs Summary, SWG-A Los Angeles Resolution 15:   Reconstitution of Ad Hoc 4 - User Needs Summary - Attachment B)

Reference:  SWG-A N 101 (establishment/call for participants), SWG-A N 122 (reorganized User Needs Summary), SWG-A N 143 (Task Group 2 Break Out 3 report and recommendations), SWG-A N 147 cover and document (revised User Needs Summary)

12.2    Ad Hoc 5                (Dr. Yamada)
Scope:  Established by Task Group 1 to develop an introduction to the User Needs Summary to help frame what the document is and to assist organizations that may contribute to and/or use the User Needs Summary.  Ad Hoc Leader:  Dr. Hajime Yamada (Japan).  Participants:  Mr. James Thurston (ITI), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (US).

The referenced documents were reviewed.  Ad Hoc 5 was reconstituted to consider and resolve the comments on the Introduction and Instructions for the User Needs Summary refined during Task Group 1 Break Out 2 (SWG-A N 146).  SWG-A N 146 will be distributed for 30-day review and comment.  Ad Hoc 5 will prepare an updated version of the Introduction and Instructions for the User Needs Summary that will be distributed for consensus agreement that the document can be used.

(see SWG-A Los Angeles Resolution 16:   Reconstitution of Ad Hoc 5 - User Needs Summary Introduction and Instructions, SWG-A Los Angeles Resolution 17:   Review and Comment on Introduction and Instructions for User Needs Summary - Attachment B)

Reference:  SWG-A N 102 (establishment/call for participants), SWG-A N 121 (introduction to User Needs Summary), SWG-A N 146 (Introduction and Instructions for the User Needs Summary)

12.3    Ad Hoc 6                (Mr. Albin)
Scope:  Established by Task Group 1 to map the User Needs Summary to a suitable set of technology domains.  Ad Hoc Leader:  Mr. Tom Albin (US).  Participants:  Mr. Yoshiko Nakano (Japan), Mr. Michael Takemura (US), Mr. Jim Tobias (US) and Dr. Gregg Vanderheiden (US).

The referenced documents were reviewed.  As the tasks assigned to Ad Hoc 6 had been completed, the group was not reconstituted.

(see SWG-A Los Angeles Resolution 18:   Completion of Ad Hoc 6 - Attachment B)

Reference:  SWG-A N 103 (establishment/call for participants), SWG-A N 120 (mapping of User Needs Summary to technology domains)

12.4    Ad Hoc 7                (Mr. Thurston)  
Scope:  Reconstituted by the SWG-A to explore mechanisms to foster participation and involvement.  This ad hoc will develop a contact list, an information piece and invitations for individuals to comment on the User Needs Summary.  Ad Hoc Leader:  Mr. James Thurston (ITI).  Participants:  Dr. Akira Terashima (Japan), Dr. Kate Grant (JTC 1/SC 29), Mr. Andy Heath (UK), Mr. Jim Tobias (US), Ms. Judy Brewer (W3C/WAI).

The referenced documents were reviewed.  SWG-A N 144 will be distributed for 30-day review and comment. Ad Hoc 7 was reconstituted to consider and resolve the comments on SWG-A N 144.  The ad hoc will produce a reviewed version of the document for distribution to the SWG-A for consensus agreement that the document can be used.

(see SWG-A Los Angeles Resolution 19:   Review and Comment on Ad Hoc 7 Document (SWG-A N 144), SWG-A Los Angeles Resolution 20:   Reconstitution of Ad Hoc 7 - Fostering User Participation and Involvement - Attachment B)

Reference:  SWG-A N 104 (establishment/call for participants), SWG-A N 144 (Ad Hoc 7 Submission on International SWG on Accessibility)

12.5    Status of the User Needs Summary                (Dr. Vanderheiden)

Dr. Vanderheiden reported that an alternate format of the User Needs Summary (SWG-A N 122) had been approved by Ad Hoc 4 and was used for the gap analysis work done by Ad Hoc 1.  It was agreed that the contributions under this agenda item would be addressed by the Break Outs and incorporated into the updated User Needs Summary.

Reference:  SWG-A N 088 cover and document (User Needs Summary), SWG-A N 106 (Clarification of ANEC Comments in SWG-A N 043 cover and document), SWG-A N 109 (Guide for ITU-T Groups - Considering End-User Needs in Developing Recommendations), SWG-A N 124 (appendix to User Needs Summary), SWG-A N 125 (resource document index), SWG-A N 126 (Japan Broadcasting Association for PWD recommendations)

Break Out 1 - User Needs Summary

Leader:  Mr. Albin (US)

Scope:

• 'Scrub' current User Needs Summary
• ISO Guide 71 v SWG-A N 131 v SWG-A N 129
• "Suzuki document"

• Populate structure from SWG-A N 143 with User Needs Summary (SWG-A N 122)
  
  
• Review Problem-Needs vs. Problem-Guidelines
  
  
• Review SWG-A N 143 (Task Group 2 Break Out 3 report and recommendations at the March 2006 JTC 1/SWG-A meeting.

The updated User Needs Summary was reviewed (SWG-A N 147).

Break Out 2 - User Needs Summary

Leader:  Dr. Yamada (Japan)

Scope:

• Review "User Needs Introduction" document SWG-A N 121
  
  
• Develop outline for "How to Use the User Needs Summary"
  

The report of Break Out 2 was reviewed (SWG-A N 146).

• Opening Plenary - 18 September AM
• Task Group 2 - 18 September PM and all day 19 September
• Task Group 1 - 20-21 September
• Resolutions and Closing Plenary - 22 September (conclude early afternoon)

• Asia Pacific Telecommunity (http://www.aptsec.org/Program/ASTAP/EG/AU/index.htm)
• e-Inclusion seminar in Calgary (http://www.apectel33.ca) - 23 April 2006
• European Accessible Information Network (http://www.euain.org)
• Support-EAM project (http://www.support-eam.org)

Are there any known accessibility requirements and/or dependencies (see:  http://www.jtc1access.org)? ......
- If yes, please specify on a separate page

SWG-A Los Angeles Resolution 3a:   Accessibility of Meetings

The JTC 1 SWG on Accessibility resolves that teleconferencing will be provided for all SWG-A meetings (including meetings of task groups and ad hocs), where possible for the hosting body, to support participation of people with disabilities.

Unanimous


SWG-A Los Angeles Resolution 3b:   Encourage Broad Participation and Representation of Persons with Disabilities and Their Organizations

The JTC 1 SWG on Accessibility is an open body that welcomes full participation of all interested parties.  The JTC 1 SWG on Accessibility further notes that National Body processes vary greatly and encourages the NBs to promote broad participation and representation of persons with disabilities and their organizations. 

Unanimous


SWG-A Los Angeles Resolution 3c:   Resolutions and Meeting Reports

The JTC 1 SWG on Accessibility resolves that meeting reports and resolutions will be distributed within two months as required by the JTC 1 Directives.  Further, the SWG-A resolutions will contain a table with the disposition of agenda items that did not result in a resolution or further action as was done for the November 2005 JTC 1 Plenary (JTC 1 N 8010).

Unanimous


SWG-A Los Angeles Resolution 3d:   Openness of SWG-A Documents for Review and Comment

The JTC 1 SWG on Accessibility notes that its documents are open (http://www.jtc1access.org/documents/swga_docreg.htm) for review and comment by all interested parties.  National Bodies are encouraged to notify advocacy groups of the openness of the SWG-A documents and to encourage their review and comment.

Unanimous


SWG-A Los Angeles Resolution 3e:   Disposition of Comments  (FAILED RESOLUTION)

The JTC 1 SWG on Accessibility agrees that the disposition of all comments will be accomplished by the following means: the ad hoc group chairs or project editors will track changes to their respective documents and will notify commenters of the disposition of their comments, the approval of resolutions and the table referred to in Resolution 3c above.

Approve:  France, US, JTC 1/SC 29, ITI

Abstain:  W3C/WAI

Disapprove:  Australia, Canada, Germany, Japan, Free Standards Group, JTC 1/SC 35

Resolution failed.


SWG-A Los Angeles Resolution 3f:   Term “User”

The JTC 1 SWG on Accessibility notes that the term “User” has been discussed in great detail (SWG-A N 091 - SWG-A Tokyo Resolution 11) and remands the JTC 1/SC 35 contribution (item 7 in SWG-A N 118) concerning the term “User” to Task Group 1 for further consideration.

Unanimous

Documents for the Brussels meeting, particularly those raising new issues/new agenda items or those for which a final agreement at the meeting is desired, must be delivered to the Secretariat no later than 1 August 2006.

A proposed document revision from a project editor or ad hoc, which incorporates comments received prior to the meeting and which is intended to be developed further at the meeting, provided they are received at the Secretariat's office in a form suitable for immediate posting, not later than 1 August 2006.

Comments on posted documents provided they are received at the Secretariat's office in a form suitable for immediate posting, not later than 30 August 2006.