ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

JTC 1 SWG-A N 267

2007-05-21

JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org

Scandic Hotel Hamar
Vangsveien 121
NO-2318 Hamar
Norway
+ 47 21 61 40 00 (Telephone)
+ 47 21 61 40 11 (Fax)
E-mail:  hamar@scandic-hotels.com

http://www.scandic-hotels.no/hamar

• agenda item 5.3 - add document SWG-A N 248
• agenda items 8.1 and 8.2 - delete as sub-agenda items and address under agenda item 8
  
• agenda item 10 - add document SWG-A N 248
• agenda item 10.1 - add documents SWG-A N 230 and SWG-A N 252

Reference:  SWG-A N 247

4.1    Appointment of Drafting Committee

The following participants volunteered to serve on the drafting committee:

• Ms. Josée Auber (France)
• Dr. Jim Carter (Canada)
• Ms. Mary Frances Laughton (Canada)
• Mr. Dave Michael (US)
• Mr. Shigetoyo Nomura (Japan)
• Mr. Erlend Øverby (JTC 1/SC 36)
• Ms. Jennifer Garner (SWG-A Secretariat)

5.1    ISO/TC 159 Liaison Officer                (Ms. Harker)

An ISO/TC 159 Liaison Officer report was not submitted for consideration at this meeting.  Dr. Carter had met with Ms. Harker the previous week, and he reported that two accessibility items in the ISO/TC 159 programme of work (ISO 9241 Part 20 and Part 171) had been submitted to ISO Central Secretariat for translation prior to the issuance of the FDIS ballots.


5.2    CEN/ISSS Workshop on Document Processing for Accessibility (CEN/ISSS WS DPA) Liaison Officer                (Mr. Crombie)

A CEN/ISSS WS DPA Liaison Officer report was not submitted for consideration at this meeting.  Mr. Andy Heath noted that the Workshop Agreement is nearly complete.
   

5.3    ITU-T SG 16 Liaison Officer                (Mr. Zetterström)   

Mr. Erik Zetterström presented the ITU-T SG 16 Liaison Officer reports and input on the Accessibility Standards Inventory.  The presentation will be distributed following the meeting as SWG-A N 253.

(see SWG-A Hamar Resolution 1:  Appreciation for the ITU-T SG 16 Presentation - Attachment B)

References:  SWG-A N 228 cover document attachment 1 and attachment 2, SWG-A N 248 cover attachment 1 and attachment 2 (ITU-T SG 16 update to SWG-A N 211)

5.4    TEITAC                (Mr. Li)  

Mr. Alex Li, the TEITAC Liaison Officer, reported that the SWG-A base documents were presented at the initial TEITAC meeting and are now being used in TEITAC activities.

References:  SWG-A N 231 (JTC 1 Resolution 9), SWG-A N 239 (report)

6.1    Presentation on New Item of Work Proposed by Standards Norway to Ensure That Public Procurement of Self Service Systems Facilitates Access By All People                (Mr. Balfour)

Mr. Adam Balfour, CEN TC 224 WG 6 Convener, gave a presentation on a new item of work proposed by Standards Norway to ensure that public procurement of self service systems facilitates access by all people.  He reported that public input would be sought on this new item in the May/June 2007 time frame.  The presentation will be distributed following the meeting as SWG-A N 251.

(see SWG-A Hamar Resolution 2:  Appreciation for the CEN TC 224 WG 6 Presentation)


6.2    Japanese National Body Presentation on JIS X 8341-5 "Guidelines for older persons and persons with disabilities - Information and communications equipment, software and services - Part 5:  Office equipment"                (Mr. Yoshida)

Mr. Makoto Yoshida gave a presentation on JIS X 8341-5 "Guidelines for older persons and persons with disabilities - Information and communications equipment, software and services - Part 5:  Office equipment".  The presentation will be distributed following the meeting as SWG-A N 249.

(see SWG-A Hamar Resolution 3:  Appreciation for the Japanese National Body Presentation)


6.3   Status Update on W3C/WAI WCAG 2.0 and Other WAI Guidelines                (Ms. Brewer)

Ms. Judy Brewer gave a verbal status updates on the W3C/WAI Web Content Accessibility Guidelines (WCAG) 2.0 and Authoring Tool Accessibility Guidelines (ATAG) 2.0.  She noted that it was anticipated that the User Agent Working Group would be seeking approval to start version 2.0 of the User Agent Accessibility Guidelines (UAAG) in the near future.


6.4    Presentation on Relevant Work in JTC 1/SC 36                (Mr. Øverby)

Mr. Erlend Øverby, JTC 1/SC 36/WG 7 Convener, gave a presentation on JTC 1/SC 36 standards and projects that were relevant to the work of the SWG-A.  The presentation will be distributed following the meeting as SWG-A N 250.

(see SWG-A Hamar Resolution 4:  Appreciation for the JTC 1/SC 36 Presentation)

Resolution 19 – Trial of Enhanced Use of Teleconferencing

JTC 1 encourages the utilization of the provisions of clause 7.11 of the JTC 1 Directives with
respect to teleconferencing. To facilitate the use of this tool, JTC 1 extends the provisions of clause
7.11 as follows until the 2007 JTC 1 Plenary meeting:

• The use of teleconferencing is permitted for any subgroup of JTC 1 and its SCs.
• The restriction that an agreement on the use of teleconferencing must be unanimous is removed. Agreement on the use of teleconferencing shall be made by consensus of the group.
• The meeting organizer and host, in conjunction with the Chairman/Convener, are permitted to decide (with the consent condition described above) if a teleconference is appropriate for a meeting.
• All meeting materials must be accessible to all participants, and all meeting resolutions must be electronically distributed (via email or on a common website) before the meeting concludes.
• When considering the use of teleconferencing to support a meeting, meeting organisers should consider in advance the potential advantage to all participants. Additional consideration should be given to the impact of the timing of teleconference sessions for participants in different time zones, to those National Bodies which would not otherwise be able to attend the meeting and to the flow of the agenda in order to bring together local attendees and remote participants.

JTC 1 SCs are asked to inform JTC 1 of their experiences with the use of teleconferencing no later
than the 2007 JTC 1 Plenary meeting.

• User Needs Summary
• Accessibility Standards Inventory
• Guidance for User Needs Mapping

References:  SWG-A N 235 (US contribution), SWG-A N 238 (US contribution), SWG-A N 246 (Japanese contribution)

Task Group 1 Base Documents:  SWG-A N 210 (Fostering User Participation and Involvement), SWG-A N 212 cover and document (User Needs Summary Version 1.0), SWG-A N 213 Power Point or HTML (SDO Outreach Presentation), SWG-A N 214 Power Point or RTF or TXT (Disability Organization Outreach Presentation)

9.1    Ad Hoc 8 - Outreach                (Dr. Grant)   
Scope:  Reconstituted with a new scope:

• to continually review and maintain the SDO Outreach (currently SWG-A N 213) and Disability Organization Outreach (currently SWG-A N 214) presentations and materials
• to further develop informational materials as appropriate
• to maintain  a matrix of committees where SWG-A members are involved and to whom they can take the presentation (and when)
• to issue a call to SWG-A members to find “missionary” volunteers to give presentations to groups where no SWG-A members are involved and to coordinate dissemination of the Fostering User Participation and Involvement document (SWG-A N 210)
• to assist ad hocs in generating feedback or question forms for their areas

Ad Hoc Leader:  Dr. Kate Grant (JTC 1/SC 29).  Participants:  Mr. Tom Albin (US), Ms. Helle Bjarnø (Visual Impairment Knowledge Centre), Ms. Judy Brewer (W3C/WAI), Ms. Jessica Brodey (US), Mr. Andy Heath (UK), Ms. Mary Frances Laughton (Canada) and Mr. Yoshihiko Nakano (Japan). 

Dr. Kate Grant, Ad Hoc 8 Leader, was not in attendance due to a scheduling conflict.  Some of the Ad Hoc 8 participants reported that they had used the presentations.  The ISO/TC 159/SC 4 resolution was met with appreciation.

(see SWG-A Hamar Resolution 6:   Appreciation to ISO/TC 159/SC 4)

Ms. Higginbottom reported that Dr. Grant had confirmed that not much progress had been made on this activity since the Brussels meeting.  It was agreed that the tasks assigned to Ad Hoc 8 on Outreach had been completed and the ad hoc would not be reconstituted.

(see SWG-A Hamar Resolution 7:  Completion of Ad Hoc 8 on Outreach)

References:  SWG-A N 220 (reconstitution/call for additional participants), SWG-A N 133 cover and document (target organizations for external contacts), SWG-A N 210 (Fostering User Participation and Involvement), SWG-A N 213 Power Point or HTML (SDO Outreach), SWG-A N 214 Power Point or RTF or TXT (Disability Organization Outreach), SWG-A N 234 (ISO/TC 159/SC 4 resolution)

9.2    Ad Hoc 10 - User Needs Document Maintenance                (Ms. Snow-Weaver)
Scope:  Established to compile additional comments, additions or proposed changes to the User Needs Summary for future consideration.  Questions or requests for clarification on the User Needs Summary will be addressed by this ad hoc.  Ad Hoc Leader:  Ms. Andi Snow-Weaver (US).  Participants:  Mr. Tom Albin (US), Mr. Alex Li (US), Mr. Shigetoyo Nomura (Japan), Mr. Michael Takemura (US), Dr. Gregg Vanderheiden (JTC 1/SC 35), Seongil Lee (Republic of Korea) and Ms. Jessica Brodey (US).

Ms. Andi Snow-Weaver, Ad Hoc 10 Leader, led a review of the posted JTC 1/SC 35 and Canadian contributions proposing additions to the User Needs Summary.  The SWG-A participants discussed the contributions in great detail and dispositions of the comments were prepared.

(see SWG-A Hamar Resolution 8:  Disposition of Resolution 19 from the February 2007 JTC 1/SC 35 Plenary Regarding Additions to the User Needs Summary and SWG-A Hamar Resolution 9:  Disposition of Canadian Contribution Regarding Additions to the User Needs Summary)

The SWG-A agreed to a process for distributing the proposed changes to the User Needs Summary discussed at this meeting for 30-day review and comment.  The SWG-A agreed that the User Needs Summary would be Part 1 of the SWG-A Technical Report.  It was agreed that the tasks assigned to Ad Hoc 10 on User Needs Document Maintenance had been completed and the ad hoc would not be reconstituted.  The SWG-A delegated responsibility to Task Group 1 for addressing future proposed changes to the document.  

(see SWG-A Hamar Resolution 10:  Proposed Changes to the User Needs Summary, SWG-A Hamar Resolution 11:  Completion of Ad Hoc 10 on User Needs Document Maintenance, SWG-A Hamar Resolution 12:  Evolution of the User Needs Summary and SWG-A Hamar Resolution 20:  SWG-A Deliverable as Technical Report Part 1 (Information Technology: Accessibility Considerations for People with Disabilities: Part 1 – User Needs Summary))

References:  SWG-A N 222 (establishment/call for additional participants), SWG-A N 212 cover and document (User Needs Summary Version 1.0), SWG-A N 237 (JTC 1/SC 35 contribution), SWG-A N 240 (Canadian contribution)

9.3    Ad Hoc 11 - Reference Materials for the User Needs Summary                (Ms. Laughton)  
Scope:  Established to develop and use a template/format to gather reference materials for the User Needs Summary.  Ad Hoc Leader:  Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Toshihiro Suzuki (Japan), Mr. Michael Takemura (US) and Seongil Lee (Republic of Korea).

Ms. Mary Frances Laughton, Ad Hoc 11 Leader, led a breakout activity that developed the Template for Reference Materials for the User Needs Summary which was further refined during the general session of the meeting.  

(see SWG-A Hamar Resolution 13:  Acceptance of the Template for Reference Materials for the User Needs Summary)

It was agreed that Ad Hoc 11 on Reference Materials for the User Needs Summary should be reconstituted with a new scope and updated participation:

The Request for Reference Materials for the User Needs Summary (SWG-A N 256) along with a copy of the Template for Reference Materials for the User Needs Summary (SWG-A N 255) will be distributed for 30-day input.  The responses will be reviewed by Ad Hoc 11 and compiled into a revised version of the Reference Materials for the User Needs Summary document. 

Ad Hoc Leader:  Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Tom Albin (US), Dr. John Gill (UK), Dr. Riitta Hellman (Norway), Mr. Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Mr. Ken Salaets (ITI), Mr. Toshihiro Suzuki (Japan) and Mr. Michael Takemura (US).

(see SWG-A Hamar Resolution 14:  Reconstitution of Ad Hoc 11 on Reference Materials for the User Needs Summary)

Reference:  SWG-A N 223 (establishment/call for additional participants)

Task Group 2 Base Documents:  SWG-A N 141 (Updated Accessibility Standards Inventory Survey), SWG-A N 211 cover and document (Accessibility Standards Inventory Version 2.0), SWG-A N 248 cover attachment 1 and attachment 2 (ITU-T SG 16 update to SWG-A N 211)

10.1    Ad Hoc 9 - User Needs Mapping and Gap Analysis               (Dr. Carter and Dr. Yamada)       
Scope:  Established to do the User Needs Mapping and Gap Analysis on sample standards. The following sample standards and initial participants were identified:

• Confirm ISO Guide 71 - Ms. Andi Snow-Weaver (US)
• Confirm ISO 9241-20 - Dr. Hajime Yamada (Japan) and Ms. Andi Snow-Weaver (US)
• JIS X 8341-5 - Mr. Shigetoyo Nomura (Japan)
• ISO 9241-171 - Dr. Jim Carter (Canada) and Dr. Gregg Vanderheiden (JTC 1/SC 35)
• WCAG 2.0, UAAG 1.0 and ATAG 2.0 - Ms. Judy Brewer (W3C/WAI)
• Section 508 - Mr. Alex Li (US)
• Individualized Adaptability and Accessibility for Learning, Education and Training - ISO/IEC 24751 Parts 1, 2 and 3 - Mr. Andy Heath (UK)
• FSG Keyboard I/O and FSG AT SPI specification - Ms. Janina Sajka (Free Standards Group)
• Section 255 - Dr. Gregg Vanderheiden (JTC 1/SC 35)
• ITU-T F.700 and E.135 - Ms. Josée Auber (France)
• EN 1332-4 - Dr. John Gill (UK) 

Additionally, the ad hoc will develop instructions (including examples of user needs mapping on a sample set of standards and draft standards) for use by SDOs.  The following overall method is recommended in the development of instructions:

1st pass user needs mapping (direct mapping):  Step through user needs. Identify provision(s) in the standard that directly address specific user needs and record the specific clause of the standard addressing the user need as "directly addressing". Optionally include the text of provisions.

2nd pass user needs mapping (related mapping):  Look at user needs not yet addressed. Identify other provision(s) in the standard that are related in any way to these user needs and record them as "related". Optionally record the text of provisions or the references and relationship type (type of matching).

These instructions will also include information on how mapping is recorded and reported.
Ad Hoc Leaders: Dr. Jim Carter (Canada) and Dr. Hajime Yamada (Japan).  Participants:  Ms. Josée Auber (France), Ms. Judy Brewer (W3C/WAI), Ms. Jessica Brodey (US), Dr. John Gill (UK), Mr. Andy Heath (UK), Seongil Lee (Republic of Korea), Mr. Alex Li (US), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (Free Standards Group), Ms. Andi Snow-Weaver (US) and Dr. Gregg Vanderheiden (JTC 1/SC 35).

Dr. Jim Carter, Co-Leader of Ad Hoc 9 on User Needs Mapping and Gap Analysis, led a breakout activity that further refined the Guidance for User Needs Mapping document.  Many of the SWG-A participants worked on completing their assigned mappings.  It was agreed that the updates to the Guidance for User Needs Mapping accepted at the meeting would be distributed for 30-day review and comment.  The SWG-A agreed that the Guidance for User Needs Mapping would be Part 3 of the SWG-A Technical Report.  It was also agreed that the tasks assigned to Ad Hoc 9 on User Needs Mapping and Gap Analysis had been completed and the ad hoc would not be reconstituted.

(see SWG-A Hamar Resolution 16:  Version 1.0 of the Guidance for User Needs Mapping, SWG-A Hamar Resolution 17:  Outstanding User Needs Mappings, SWG-A Hamar Resolution 18:  Completion of Ad Hoc 9 on User Needs Mapping and Gap Analysis and SWG-A Hamar Resolution 22:  SWG-A Deliverable as Technical Report Part 3 (Information Technology: Accessibility Considerations for People with Disabilities: Part 3 – Guidance on User Needs Mapping))

References:  SWG-A N 221 (establishment/call for additional participants), SWG-A N 227 (mapping report for ISO DIS 9241-20), SWG-A N 230 cover guidance and mapping (version 0.1 of the Guidance for User Needs Mapping), SWG-A N 236 (JTC 1/SC 35 contribution), SWG-A N 241 (Canadian contribution), SWG-A N 242 cover guidance and mapping (version 0.2 of the Guidance for User Needs Mapping), SWG-A N 243 (Ad Hoc 9 report), SWG-A N 252 (Japanese mapping of JISX8341-5)

The JTC 1 Special Working Group on Accessibility reestablishes Ad Hoc 12 on JTC 1 Web Site Accessibility to provide outreach and guidance to the identified ISO and IEC staff in making the web sites for JTC 1 and its Subcommittees accessible and to encourage the member NBs to make their web sites accessible.  Ad Hoc Leader: Ms. Mary Frances Laughton (Canada).  Participants:  Mr. Shadi Abou-Zahra (W3C/WAI), Ms. Josée Auber (France), Mr. Richard Clark (JTC 1/SC 29), Mr. Seongil Lee (Republic of Korea), Mr. Shigetoyo Nomura (Japan), Ms. Janina Sajka (The Linux Foundation), Ms. Andi Snow-Weaver (US) and Mr. Toshihiro Suzuki (Japan).

References:  SWG-A N 224 (establishment/call for additional participants), SWG-A N 231 (JTC 1 Resolution 18), SWG-A N 245 (Japanese contribution)

• 9 July 2007
• 29 August 2007

ISO/IEC JTC 1 Special Working Group on Accessibility (SWG-A)

JTC 1 SWG-A N 263

2006-04-30

JTC 1 SWG on Accessibility Secretariat
ITI/INCITS
1250 Eye Street NW, Suite 200, Washington, DC 20005
jgarner@itic.org

The Request for Reference Materials for the User Needs Summary (SWG-A N 256) along with a copy of the Template for Reference Materials for the User Needs Summary (SWG-A N 255) will be distributed for 30-day input.  The responses will be reviewed by Ad Hoc 11 and compiled into a revised version of the Reference Materials for the User Needs Summary document. 

• User Needs Summary
• Accessibility Standards Inventory
• Guidance for User Needs Mapping

• 9 July 2007
• 29 August 2007